Meeting prep

Prepare for a meeting without reopening five chats.

The analysis is already done. It’s just scattered: across a few sessions, a report, a thread you’d have to go find. Giraffe keeps the numbers, the decisions and what’s still open in one project, so the ten minutes before a meeting are calm.

Your prep happens in ChatGPT or Claude, same as ever. Giraffe is what you open on the way into the room.

Why prep feels harder than the work

A serious piece of work rarely happens in one sitting. You start in the morning, pick it up after lunch, come back the next day in a different tool. By the time the meeting arrives, the conclusions you actually need, the current numbers, the calls you made, the things still unresolved, are spread across everything you touched.

So you spend the last ten minutes scrolling back through old conversations, trying to reconstruct what you already knew. The answer exists. You just can’t find it quickly, and you’re about to walk in.

What Giraffe does instead

You keep working where you work. When you reach something worth keeping, you say so: “Save what we concluded to my Acme project.” and it lands sorted: what’s true now, the decisions, the open questions and the notes. Not the whole transcript; just the part you’ll want again.

When a number moves, you say that too: “Update the contract: it came in at $48k.” and the old one is filed behind the new one, dated. The project always reflects where things actually stand.

Before the meeting, you open that one project and read it. No hunting.

What that looks like

Say Thursday’s call is the Acme renewal. Over the past two weeks you’ve looked at their usage, their contract and who’s actually involved now, a bit at a time, in more than one place. Here’s the project you’d open on your way into the room:

Nothing is captured automatically. Giraffe has no view of your conversations: only what you ask your assistant to save, or type in yourself.

That’s the whole meeting in a glance: what’s true right now, what you’ve already decided, and the one thing you still need to find out. You didn’t reopen a single old chat to get here.

Three different hands wrote that project. Claude saved the contract figure this morning, you changed the health flag yourself last week, and ChatGPT added the renewal date before that, and the project records which one made each change. You see today’s number. The one it replaced is still there, dated, underneath.

Most of the time, reading the project is all you need. When you do want to take it further, draft the renewal note or pressure-test the pricing, you can pick it up in ChatGPT or Claude with the whole project already in front of it. Reading first, continuing only when it helps, is exactly how Giraffe works.

The call changes the project. Then it’s next month’s turn

Thursday’s call isn’t the end of it. Say Raj confirms he still owns the budget, and the renewal comes back at $52k instead of the $48k you walked in expecting. You say so on the way out of the room, to whichever assistant you open first, ChatGPT, Claude or Gemini, and the project updates: the new number takes the Contract row, $48k filed behind it, dated. Nothing about that needs a transcript of the call. It needs the same sentence you’d use to tell a colleague what happened.

Next month, prepping for the follow-up, you’re not starting from Thursday’s numbers. You’re starting from whatever actually came out of the room, already sitting in the project. The relationship picks up from what’s currently true, not from the state it was in the last time you happened to reread an old chat.